Welcome to Bromley Parks Events and Activities
EventApp helps us to process your application promptly and to share information with all parties concerned as efficiently as possible.
What do I need to do?
It is important to start planning your event as soon as possible, depending on the scale and complexity of your event we would require the following notice;
• An event with an attendance of 0-499 requires a minimum of 2 months’ notice.
• An event with an attendance of 500-4,999 requires a minimum of 3-6 months’ notice.
• An event with an attendance of 5,000 and above requires a minimum of 6 months’ notice.
Friends of The Parks Events
Types of Events
This category is for all revenue events and will usually have an entrance fee attached. Commercial events are typically accessible to the general public for a fee. This category can include, outdoor cinemas, music festivals, funfairs and circuses.
Community events are those which are organised by the community or voluntary groups in direct support of the community for the benefit of the Borough or local residents. A community event must always be offered with no entrance fees to the public or otherwise this will be considered a commercial event. These events will not provide significant advertising or other commercial benefit. The organiser must provide proof that they are not profiting from allowing third party contractors, e.g. commercial stallholders to attend their event. Therefore fees, where levied for community and third sector stallholders, will be set at an affordable and accessible level.
Note that school events by default are classified as a Community Event, and as such will see lower fees applied.
Not for profit and/or charitable organisations must be able to provide a UK charity number and also demonstrate that all surpluses from the event will be for the charity.
An event that is organised and run a local friends of the Parks group, they must be recognised as a fully constituted group and covered by the friends insurance. All profit generated from these events must be allocated to the group applying for the event.
Please contact the Events Team via email to check availability prior to submitting your application.
How do I submit an application?
- Once the events office has agreed availability, you have 14 days to submit your application.
- Read the following documents: Events Policy and Appendices, Permit for Land Hire Terms and Conditions, Events Toolkit for further advice.
- Click on 'Apply for permit’ to start your application and follow the steps.
- Attach your supporting documents including: Event Management Plan, Risk Assessment, Site Plan and Public Liability Insurance. You may submit the application without these; however, all supporting documents must be submitted no later than 42 days prior to your event taking place. Please be aware that if all required documents are not submitted 42 days prior to your event, then your event may be not be permitted to take place.
- Submit your application. The Events Team will be in contact within 14 days.
What happens next?
- A quote will be sent to you if you accept the quote the process will begin.
- Your application will go through a period of consultation before a decision is made. Organisers whose events may cause a significant impact on the site or surrounding area may be required to attend a Safety Advisory Group (SAG) meeting before final permission is granted. An event cannot be publicicised until the event has successfully gone through the consultation process.
- A 20% non returnable holding deposit will be required once the 14 days notice period is passed.
- A full invoice will then be issued upon event approval.
- All of your documents will need to be uploaded 42 days prior to the event.
- If your application is approved, you will be issued with a permit for Land Hire for the event. Please make sure you read the document thoroughly as you will be bound by the conditions stated within this permit.
Banners and Advertising:
An advertisement— (a) announcing any local event of a religious, educational, cultural, political, social or recreational character, or (b) relating to any temporary matter in connection with an event or local activity of such a character, not being an event or activity promoted or carried on for commercial purposes.
Conditions and Limitations 3D. —
(1) No advertisement may exceed 0.6 square metre in area.
(2) No advertisement may be displayed earlier than 28 days before the first day on which the event or activity is due to take place.
(3) The advertisement shall be removed within 14 days after the end of the event or activity.
(4) Illumination is not permitted.
(5) No character or symbol on the advertisement may be more than 0.75 metre in height, or 0.3 metre in an area of special control.
(6) No part of the advertisement may be more than 4.6 metres above ground level, or 3.6 metres in an area of special control.
Once you have ticked the “I agree” box on a web form during your submission of an event, you’re confirming that you accept the online terms and conditions, and enter into a legally binding agreement.
idverde Limited (idverde) located at Landscapes House, 3 Rye Hill Office Park, Birmingham Road, Allesley, Coventry, CV5 9AB, United Kingdom. idverde respects your privacy. Your personal data is protected by EU General Data Protection Regulation (GDPR) and we have a legal duty to protect any information we collect from you. Any information that you give us, is stored securely and confidentially.
In some instances idverde use your personal data for legitimate business activity, such as taking Sports Bookings and Allotment Tenancy agreement as an example. Any personal information will only be used by our dedicated administration teams locally at each contract and will be destroyed in line with the statutory retention period, as defined in the Companies Act 2006 or there is no longer a legitimate reason for retaining the personal data. Examples of such information include: Name, Address, Telephone number, Email address.
If you are concerned about how idverde is using your personal data, please contact our Data Protection Officer via email@example.com or on 024 7640 5660. More information about your rights is available via the Information Commissioner’s (www.ico.org.uk)